Agenda for AGM 9th May 2026

ANNUAL GENERAL MEETING
Saturday 9th MAY 2026, 10 am
LOCATION: TRACTOR SHED

AGENDA

1. Attendance, Apologies
2. Election of Chairperson

• Paris to propose code of conduct for meeting.
• Christine to give acknowledgement of custodianship of Country

3. Minutes of 2024 Annual General Meeting.
4. Correspondence
5. Business Arising from Correspondence
6. Resident non-shareholders
7. Share Transfer- Matthew Wittemeier to Sylvia
8. Financial Report
   • Tabling of reports:
   o Main house (Paris)
   o Site 5 (Paris)
   o Roads (Bjorn)
9. Setting ASF for 2026/27 and associated Budget item

• Road Works
• Emergency signage
• Machinery- slasher
• Fire Trails and emergency exits
• Insurance
• Site 5
• Rates
• Electricity
• Main house
• Defibrillator/medical kit

10. Setting of 2026/27 Budget.
11. Resignation and Election of Board Members and office Bearers.
12. General Business;

• Discussion point: Labour exchange for ASF reduction (Max)
• Discussion point: Structured work days- seasonal; a volunteer/committee to organise and monitor hours worked; active membership condition (Max)