A Paradise in the Hills of Northern NSW
To assist with preparedness for the upcoming SGM, which has been called in order to seek member input into adjusting the yearly budget as decided at the last AGM, I have uploaded the current budget status and financial report.
Download here: Treasurers Report SGM 23 October 2025
Also available in the library meetings section. General Meetings
The Board invites all Community members to a short SGM to discuss the reallocation of budget funds from other areas to road and fire trail maintenance. Right now, our road access is a priority and the Board would like to transfer money assigned to less urgent items into our road budget.
Since no items have been submitted to the Board since the AGM, the agenda will include only this one agenda item. The board is not wanting to make this an onerous meeting, and there will be an SGM possibly before the next AGM to vote on Matthew’s share transfer, if members have other items they wish to discuss submit them now and they will be included on the next available general meeting agenda after this one.
This is an expediated general meeting to facilitate road works prior to a predicted wet season. The board have considered rule 57(a) Subject to Rule 58, at least 14 days notice and rule 57(c) Any member who has a resolution to submit to a general meeting must give written notice of the terms of the resolution to the co-operative not less than 28 days prior to the date of the meeting.
Roadwork affects all of us. Come along and contribute to the decision-making process.
This post serves as notice for an SGM. ASF notice and current budget status will follow shortly.
Attendance, and apologies
1. Election of Chairperson
2. Minutes of previous General Meeting.
3. Correspondence and Business Arising
5. Resident Non-Shareholders
6. Financial Report
7. GENERAL BUSINESS
8. Resolution: To discuss changes to budget to accommodate road works by reallocating other budget items not yet acquitted that can be reasonably put off until next AGM.
Detail: Several budget items have not been actioned to any significant degree this year and the money might better be spent on roads with those items being put off until next year. The board would like to reallocate the budget items but requires member input into whether this should be done or not.
Nmbngee Community Co-operative Limited
247 Gabal Road, Lillian Rock NSW 2480
web: https://nmbngee.org
email: secretary@nmbngee.org
ANNUAL GENERAL MEETING – SUNDAY 25 th MAY 2025 , 10 am
AGENDA
Attendance, and apologies
1. Election of Chairperson
2. Minutes of 2024 Annual General Meeting.
3. Correspondence
4. Business Arising from Correspondence
5. Resident Non-Shareholders
6. Financial Report
7. Setting ASF for 2025/6 and associated Budget items
Budget items to include (and other as decided at the meeting):
Machinery shed: following report from the Road Crew
Road Works: following report from Road Crew
Community Medical De-Fib Kit:
Emergency Exit Signage:
Kids Program:
Machinery and Fuel:
Insurance:
Site 5: following report from R Matt W, Max/Rueben
Main House: following report from Max
Rates:
Electricity:
8. Resignation and Election of Board Members and Office Bearers.
9. GENERAL BUSINESS
10. Personal Home Site: Safety and Security – recent intrusions, maintain community watch.
11. Emergency Procedures and update of contact details: Neil Amor
12. Water pipes and Roads: Alan Snell has issues around these two issues. Alan’s original correspondence will be tabled at the meeting.
The date has been set for the AGM:
Date: 25 May 2025
Time: 10am
Place: Mainhouse
Call for Agenda Items
To streamline the budgeting process, we are calling for budget requests in advance of the AGM. This will allow the board to have a budget ready in advance and streamline the budget discussion.
Please have agenda items and budget requests submitted to the Board by end of 7 May 2025. The final agenda will be published via the website by 10 May 2025.
Our past two AGMs have been very long. In order to run an efficient AGM, items must be submitted in advance. This is to provide all community members ample time to review the items and any supporting documentation, to formulate comments, questions or concerns thus allowing all members a chance to be informed and involved in the discussion. Further, comments from members will be kept to a strict two-minute limit during discussion.
Time permitting, we may consider items tabled during the AGM, however this is not guaranteed.
How to Submit Agenda Items
Agenda items can be submitted to any board member or by emailing secretary@nmbngee.org. Alternatively, agenda items can be submitted by post to PO Box 20376, Nimbin NSW 2480. Please allow for delivery time to ensure the Board receives the agenda items on or before the 7 May 2025.
Additionally, if you have supporting documents which you wish the community to consider supporting your agenda item, please also include them with your agenda item submission so this material can be submitted to all community members, in advance, at the time of publishing the agenda.
ASF Reminder
ASF notices have been sent out over the past weeks. As a reminder, in order to vote on open items during the AGM, you must have your ASF paid in full before the start of the AGM. As is typical, our treasurer will be able to accept cash payments on the morning of the AGM. If you have questions, please reach out to Max (or trusty treasurer).
SUNDAY 12 h MAY 2024
Mainhouse, 10 am
AGENDA
1. Election of Chairperson
2. Minutes of previous annual general meeting.
3. Correspondence
4. Business Arising from Correspondence
5. Resident Non-Shareholders
6. Financial Report
7. Setting ASF for 2024/5 and associated Budget.
The Director’s Meeting of Thursday 18 th April formulated the following recommendations for discussion and decision at the AGM:
Machinery shed: $8,000.
Road Works: $20,000
Community Medical De-Fib Kit: $5,500
Emergency Exit Signage: $3,500
Kids Program: $500
Machinery and Fuel: $7,500 (which includes $2,500 savings towards future equipment)
Insurance: $3,000
Site 5: $2,000
Rates: $4,000
Electricity: $600 (with recovery from users)
8. Resignation and Election of Board Members and Office Bearers
9. GENERAL BUSINESS
Date: November 5th 2023
Time: 10am
Location: Mainhouse
The board have organised the first of a series of fire safety and evacuation planning meeting for Nmbngee to be held on the 5th of November. This is not a cooperative General Meeting as such and all members and residents are invited to attend and contribute.
With the fire season looking at being a big one this year, the board decide to organise a series of community get-togethers to make sure we as a community are on top of safety planning and to establish an evacuation plan.
Topics for discussion include:
See attached map for current fire trail egress paths.
50 Years ago the first members of Nmbngee met on a block of land to discuss starting their own community. Today old and new members came together to revisit the tradition of the AGM group photo.
Nmbngee AGM some time in the 1980’s.
Another Nmbngee group photo which may or may not be an AGM photo. To be honest we didn’t need an excuse for a groupie (like a selfie but for a group)
This one was one of our more interesting AGM’s. Just joking, it was for a Mainhouse Fancy Dress party!
Kids in the 80’s playing at the Mainhouse. This is the front of the house where the photo was taken today, this shows the concrete steps that used to exist there.
Leanne, Jacob and Naomi hold the fort.
Red Cross Emergency Services invites the resident of Nmbngee to discuss the creation of a Community-led Resilience Team.
Hi All! I have uploaded the Agenda for the upcoming SGM this Saturday. I will have a Treasurers report including finances and state of budget at the meeting but it is basically the same as last months SGM so you can preview Treasurer’s report from that meeting if interested in our financial and budget position.
(Note, if receiving this update via email, please login to the website to access the links)
Treasurers Report SGM 10 September 2022
I have also made the change as agreed at the last meeting ie to make the By Laws and Rules publicly accessible. The rules and by laws can be accessed without logging in, by going to nmbngee.org, then clicking “Living on the Farm” then “The Basics of Being a Nmbngee Shareholder”.
You can also use this link: https://nmbngee.org/living-on-the-farm/the-basics-of-being-a-nmbngee-shareholder/
A few files have been updated:
Remember to log in first to access links.
Hoping everyone and your loved one’s are well and staying safe from Covid-19!
AGM Postponement: This year the Office of Fair Trading has informed cooperatives that postponement of AGM’s this year due to Covid-19 is allowed, and that it is not necessary to seek official approval. So the board has elected to postpone this year’s AGM until next year. The board agreed to this measure due to the concerns that broad based participation in an AGM would not be possible even given social distancing measures.
Director positions will carry over until the AGM 2021, however anyone with concerns about the current positions or who would like to stand for or vote on Director positions before the AGM next year should contact the Board with your concerns.
You have been emailed or posted (depending on your previous preference for receiving correspondence) your ASF and Levy status current as of the 11th June 2020. Please check your email and junk mail folder if you haven’t received those emails yet. No member is facing 2 year inactive status at this time.
I have prepared a mid year report and have posted both the mid year report and the End of Year 2019 report in the meeting section of this website.
Hi All! There will be a general meeting on the 27th of October 2019. Official notice will follow with the Agenda, ASF and Levy statement in due course.
In the meantime please get any suggested agenda items to the board by the 29th of September 2019.
NOTE: AGM Has been POSTPONED – correct date is above
Download Printable/Emailable Agenda Here
AGENDA
| Rates and Fees | $3,500.00 |
| Road Works | $5000.00 |
| Emergency | $600.00 |
| Power | $1,200.00 |
| Admin | $200.00 |
| Legal | $2,000.00 |
| Community House (Mainhouse) | $2,000.00 |
| Site 5 Maintenance | $2,500.00 |
| Totals | $17,000.00 |
MOTIONS:
GENERAL BUSSINESS:
Hi All,
Just to clarify, the Agenda setting meeting is on March the 4th (I omitted the month on the previous post)
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